A
Q3 Inter-Agency Planning Meeting
Admin WG β’ pinned for 7 daysAll focal points please confirm attendance. Agenda & venue attached.
π Agenda_Q3.pdf
Welcome back π
Your inter-agency collaboration hub β universal calendar, announcements & cross-app overview.
π₯ Active Personnel1,284β² 2.1% vs last month
π¦ Tracked Assets6,912β² 143 new
π Active LTAs87βΌ 5 expiring soon
π« Open Tickets23β² SLA 96% met
π UNWG Calendar March 2026 Β· Monthly view
Meeting
Deadline
Event
Training
π Info Wall Announcement cards
S
New Shared LTA β Office Supplies
Supply WG β’ 2 days agoLTA-2026-0031 now available for all agencies. Rates 12% below market.
π View LTA record
H
Updated Leave Policy 2026
HR WG β’ 3 days agoRevised entitlements effective April. See SOP repository.
π Leave_Policy_2026.pdf
I
Scheduled maintenance
ICT WG β’ 5 days agoPlatform maintenance Sat 22:00β23:00. Expect brief downtime.
π₯ HRIS β Human Resources
Full HR suite: employees, attendance, leave, payroll, reimbursement, performance & recruitment.
π₯ Headcount1,284β² 12 new hires
π Present Today1,10285.8% attendance
π΄ On Leave2814 pending approval
π° Payroll (Mar)Rp 4.82Mdraft β review
β‘ Quick Actions
π Contracts Expiring Soon
| Employee | Type | End Date | Left |
|---|
π Birthdays This Month
π’ HR Announcements
ποΈ
Idul Fitri collective leave
Office closed 31 Mar β 2 Apr 2026
π΅
THR (13th salary) schedule
Disbursed 24 Mar 2026 with March payroll
π
Performance cycle 2025 closing
Submit self-assessment by 20 Mar
Headcount1,284
Duty Stations11
Contract Types6
Female Ratio (GEDSI)48%
Employee Directory π RLS + HR data isolation Β· encrypted
| ID | Name | Position | Department | Station | Contract | Gender | Status |
|---|
π Live Attendance
08:14:32
Thursday, 16 March 2026 Β· Jakarta (WIB)
Clocked in at 08:02 Β· Office Β· GPS verified
π Live location & selfie verification enabled
π Today's Summary
1,102 / 1,28485.8% present
On time1,038
Late64
Absent54
On leave28
πΊοΈ By Work Mode
π’ Office (GPS)794
π Remote (Selfie)212
π Field duty96
βοΈ Official travel34
Attendance Log π GPS + selfie verified Β· today
| Employee | Clock In | Clock Out | Work Hours | Mode | Status |
|---|
π΄ My Leave Balances 2026 entitlement
Pending Approval14
Approved This Week31
On Leave Today28
Leave Approval Queue multi-level workflow Β· HR β Manager
| Employee | Type | Dates | Days | Balance | Reason | Approval |
|---|
π° Payroll run β March 2026 Β· Β· includes THR (13th salary)
Gross TotalRp 4.82Mthis period
Net PayoutRp 3.91Mafter deductions
PPh 21 TaxRp 512Kto DJP
BPJSRp 396KKes + TK
Payroll Register per employee Β· March 2026
| ID | Name | Grade | Gross | Tax | BPJS | Net Pay | Status |
|---|
π Shift Patterns
Weekly Schedule week of 16β22 Mar 2026 Β· drag to assign
| Employee | Mon | Tue | Wed | Thu | Fri | Sat | Sun |
|---|
Pending1
Approved (Mar)18
ReimbursedRp 41.2M
Avg / ClaimRp 1.1M
Reimbursement Claims receipt OCR + policy check
| Employee | Category | Description | Amount | Date | Receipt | Status |
|---|
Cycle2025 Annualcloses 20 Mar
Completed64%
Avg KPI Score80/100
Performance Reviews KPI Β· 360Β° feedback Β· calibration
| Employee | Cycle | KPI Score | Rating | Reviewer | Status |
|---|
π’ Job Openings applicant tracking
| Position | Department | Station | Applicants | Closes | Status |
|---|
Candidate Pipeline drag between stages
Gender-Disaggregated Headcount GEDSI
Female β 48% (616)
Male β 52% (668)
Persons with disability β 3.4%
Headcount by Duty Station
Jakarta512
Surabaya228
Makassar176
Kupang132
Others (7)236
Turnover (YTD)4.2%βΌ below target
Avg Tenure5.8yrs
Attendance Rate96.1%
Training Hours18.4k
π₯ Standard & Custom Reports
π€ HR AI Assistant Natural-language query over HR data (secure & isolated)
Hi! Ask me about headcount, attendance, leave, or payroll. e.g. βShow female ratio in Jakartaβ or βWho is on leave today?β.
How many staff are on continuing contracts in Surabaya?
In Surabaya, there are 94 staff on continuing contracts (41% of 228). Female: 44, Male: 50. Want a disaggregated report exported to Excel?
π PDMS Synchronization
Last syncToday 06:00 WIB
Records synced1,284
Sync statusHealthy
APIREST Β· token-secured
π PDMS Access Transparency Log
| User | Action | Time |
|---|---|---|
| hr.admin | Viewed record #1042 | 08:14 |
| hr.officer2 | Exported report | 07:52 |
| system | PDMS auto-sync | 06:00 |
π¦ Supply, Asset & Vendor
Asset/inventory, vendor performance, LTA management & rental benchmarking.
π¦ Total Assets6,912β² 143 new
β
Ready to Deploy2,108available
π§βπΌ Deployed4,405checked out
π οΈ Maintenance58work orders open
Licenses51,413 seats
Accessories6655 units
Consumables63 low stock
Components5spare parts
Assets by Category IT & non-IT
Recent Activity check-in / out Β· audit
Asset Registry π· barcode / QR Β· master data
| Asset Tag | Asset | Serial | Category | Brand | Assigned To (Holder) | Location | Status |
|---|
Asset Categories IT & non-IT master list
Manufacturers & Brands warranty & support master data
| Manufacturer | Type | # Assets | Support Contact | Website | Warranty Terms |
|---|
Accessories checkout-able Β· no serial
| Name | Category | Model No. | Location | Min QTY | Total | Checked Out | Avail. | Unit Cost |
|---|
Consumables depleting stock Β· reorder alerts
| Name | Category | Model No. | Location | Order No. | Purchased | Min QTY | Stock |
|---|
Components installable parts Β· IT & non-IT
| Name | Serial | Category | Model No. | Location | Total | Remaining |
|---|
Software Licenses seat allocation & expiry
| Name | Product Key | Manufacturer | Seats | Used | Available | Expiry | Status |
|---|
Maintenance & Work Orders repairs Β· scheduled Β· calibration
| WO No. | Asset | Description | Type | Cost | Start | Vendor | Status |
|---|
Vendor & Performance Database deep search indexes review file content (OCR)
| Vendor | Category | Women-Owned | Disability Incl. | Rating | Reviews |
|---|
Long-Term Agreements (LTA) β° automated expiration reminders
| LTA No. | Goods/Services | Holder | Focal Agency | GEDSI | Valid Until | Status |
|---|
β° Reminder: LTA-2024-0192 expires in 14 days. Email sent to Supply WG lead & focal point to prompt a status update.
π’ Rental Spend (YTD)Rp 3.42Bβ² 4.1% vs 2025
π Active Contracts24βΌ 2 expiring soon
π Avg vs Marketβ9%below median
π° Benchmarked SavingsRp 616Mpotential / yr
Rental Spend Trend 2026 Β· monthly (Rp juta)
Spend by Category share of annual total
Cross-Agency Rate Benchmarking our rate vs inter-agency median
| Item | Unit | Our Rate | Market Median | Comparison | Variance | Status |
|---|
Active Rental Contracts β° expiry reminders
| Contract | Item | Category | Vendor | Monthly | Expiry | Status |
|---|
π‘ Savings Opportunities AI-flagged
π Admin & Collaboration
Workspace docs, knowledge base, tasks, meetings & coordination β one collaborative hub.
π Documents24810 updated this week
β
Open Tasks186 due this week
π
Meetings (Mar)123 with open actions
ποΈ Active Spaces4WGs
β My Tasks due soon
π Recent Documents
Document Management spaces Β· version control Β· sharing
All Documents
| Title | Type | Owner | Tags | Updated | Version | Status |
|---|
ποΈ Inter-Agency Ops βΊ π Coordination 2026 βΊ Tasks
Meeting Notes per project / department Β· weekly Β· document editor
Templates Gallery start a doc from a template
π₯οΈ ICT Service & Monitoring
System health dashboards, incident logs, ticketing & knowledge base.
Overview
Traffic & Requests
HTTP Requests / sec by ingress
HTTP Status Codes
Total Requests period
Latency
Latency Percentiles response time
Latency Heatmap distribution over time
Cluster Resources
CPU cluster
Memory cluster
Network I/O
Disk I/O
Server Nodes
π₯οΈ Service Status
π¨ Active Alerts & Incidents monitoring + ticketing
Request Log Stream
| Time | Method | Path | Status | Latency | Client IP | Service |
|---|
π« Support Desk βΊ Tickets
π¨ Incident & Problem Management
P1βP3 incidents with timeline, RCA, linked tickets & next steps.
π‘οΈ Security & Audit
Access control, encryption posture & immutable audit trail.
MFA Coverage100%
EncryptionAES-256
TransportTLS 1.3
Last PentestPassed β
Role-Based Access Control
| Role | Scope |
|---|
Immutable Audit Log
| User | Action | Time |
|---|